For Program Managers and Instructor Users:


Course Section Information

The Course Section Information screen allows you to set up specific times and a location for either an in-person training session or an online synchronous training session. It is also where Instructors can take attendance for their course sessions. When a user is marked as having attended a Course Section the corresponding Course Component will be marked as Completed on the Course Components tab for that user.


From the top menu, you can select either Edit Information or Print Attendance Students. To view a list of participants that you can print out, select Print Attendance Students and then select the print options. You can use this form to take attendance in class and then enter the attendance information later.



Registration Information

This screen allows you to enter specific registration requirements for a course section if applicable. Most Duke IM programs will enter the registration requirements on the Program Section Information screen. Currently, IHCPT Certification is the only Duke program that will have Course Sections with different registration requirements than the Program Sections. Select the Update Information button to save any changes.


To associate an instructor with a Course Section:

  • Enter the Instructor’s name in the text box in the Instructors section on the right of the screen.
  • After you enter the first 3 letters of an instructor’s name, a list of instructors will auto-populate.
  • Select the appropriate instructor name
  • Click the Add button.
  • The Instructor’s name will now appear in the Instructors section.


Note: It is important to associate the instructor with the Course Section so that they can access this area to take attendance. Only instructors who are associated with a course section will be able to view it. 


If there is a discussion associated with that specific course and the instructor would like to be notified when comments are made in the course discussion then you can check the box beside Discussion notification email. Most courses do not have discussion forums at the course level.



Section Times

This section allows you to add the specific date, times, and location for an in-person or synchronous online session.


To add a new Course Section time:

  • Start Date: Enter the appropriate start date in the format dd/mm/yyyy or select the calendar icon  beside the date field and select the appropriate date using the calendar.
  • Start Time: Enter the appropriate start time using the three drop-down menus to pick the hour, minute and either am or pm
  • End Time: Enter the appropriate end time using the three drop-down menus to pick the hour, minute and either am or pm
  •  Location: Select the correct location from the drop-down menu. If the correct location is not listed, you will need to create a new location. Please see the Create Location section of this documentation for details.
  • Select the Add Section Time button to save the information
  • The new section time will appear in the Section Times area of the Course Section Information screen. If you need to change the section information, you will need to remove the existing section time and create a new one.

 

 

 

Meeting Information

This section allows you to enter a URL for a WebEx online meeting. You will need to create the meeting in WebEx, but you can link it to the Course Section here.


To add a meeting:

  • Meeting URL: Enter a WebEx online meeting URL
  • Select the Add Meeting URL button
  • The meeting information will now be associated with the Course information on the Course Components tab of the program

 


Students

The Students section shows a list of users registered in this course section. It shows the User ID, User Name, Headshot, Duration (In Hours), and Attendance for each user.  This is the section where you will take attendance for any in-person or synchronous online training sessions. See the section below for details on taking attendance.


Taking Attendance

From the Course Section Information screen, you can take attendance in the Students section at the bottom of the screen.


You can take attendance in the following ways:

  • To mark all registered users as attended, select the box beside Check all users
  • To mark specific users as having attended, select the box in the Taking Attendance column for the appropriate user or users
  • Duration: The duration amount only needs to be entered for Yoga programs. The certificates of completion for those courses use the duration amounts from this field.
  • Save: The Save button will save the attendance information, but it will not change the status to Completed for the course component
  • Submit: The Submit button will change the status of the course component to Completed for all users who have been marked as attended.

 


After you submit the attendance information, all users who are marked as having attended a course section will have the corresponding Course Component status change to Completed on the program’s Course Components tab for that user. The system will also show that course as Complete for that user.